Posting staff hours to Xero payroll - Weekly

If you have connected to and enabled Xero payroll and mapped your staff members to Xero employees, you can now post your staff hours from your final end of week rota to Xero payroll.

Before posting your hours to Xero, make sure you have made any changes to your rota to reflect changed shifts, absences, lateness etc.

Once you are happy that your rota correctly reflects the hours staff should be paid for, just click 'Send to Xero' from Rota vs Activity tab of the rota.


A timesheet will then be posted to Xero for every hourly paid employee that you have mapped.

A timesheet will not be able to be posted for an employee if:

  • A timesheet already exists for the employee
  • The employee is on a different pay calendar e.g. monthly

Note: Hours relating to any holiday shifts are are not currently posted to Xero and will need to be added in Xero manually or requested by employees using Xero My Payroll.

Once you have posted your timesheets, you will be able to see them in Xero under Payroll > Timesheets.


When you run your payroll for the week, the hours from the timesheets will be included in the pay run.




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